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Studio Manager/Receptionist – Stockholm

Full time

Totême is looking for a full-time Studio Manager/Receptionist to join us at our new Stockholm HQ. As Studio Manager/Receptionist, your main responsibility will be to oversee the day-to-day studio operations and head the reception. You will work as an ambassador for Totême, supporting our staff, contractors and guests and be the first point of contact for visitors.

Main responsibilities:

–  Manage the reception, answering the phone and the door, greeting guests and preparing refreshments.
Receive and book couriers for the wider team.
Receive flower and breakfast deliveries.
Ensure the studio looks presentable at all times.
Purchase all stationery, office supplies and stock items as and when necessary.
Support building/maintenance management tasks including liaising with cleaning/utilities companies, managing building works, repairs, etc.
Help with event planning, including internal team events and seasonal parties.
–  Sample co-ordination and be in charge of sample handovers between wholesale, photo production and press.
–  Assist Communications Manager with press requests.
–  Be a focal point of communication for all staff members.
–  Support special projects and assignments as needed.

We are looking for someone with:

–  Computer/Mac literacy, including excellent knowledge of the Microsoft package (Word, Excel & PowerPoint).
Excellent telephone and email manner and a service-oriented approach.
Great organizational skills, prioritizing skills and attention to detail.
You are self-motivated, proactive and leads with initiative.
You are a strong team player, with the ability to work under pressure.
You are sociable, discreet and reliable at all times.

The position will be based at our new Stockholm HQ, and start in late August. Please send your application to: Include your resume and cover letter, and write “Studio Manager/Receptionist” in the subject line.